Being Opportunity Minded

Being Opportunity Minded

A successful entrepreneur has many characteristics: ambition, good work ethic, and strong leadership skills to name just a few. One often overlooked quality, however, is always being on the lookout for opportunity. Whether things are going well or could use improvement, by looking at situations as possible opportunities, you’re paving the way for further learning experiences and long-term success.

Here are some ways to keep yourself open to opportunity:

Focus not just on working harder, but working smarter. If you find yourself putting in endless hours but you’re still not able to stay on top of your responsibilities, it’s a good idea to re-evaluate how you’re spending your time. Maximize efficiency by eliminating distractions, prioritizing responsibilities, staying organized, and being proactive. For more on this, see: Balance Without Sacrificing Business (How to Make Your Business More Efficient)
Consider “no” as “not yet.” The reality is that you are going to hear that dreaded word, “no,” over and over again. The key is to not let it discourage you. Instead of interpreting it as “no,” think of it as, “not yet.” This will keep you from prematurely closing the door on a potential opportunity. Although “no” sometimes really does mean “no,” keeping your mind open to the possibility that a “yes” may happen eventually will ensure you don’t miss out on a future opportunity.
Have a long term outlook for your business. Where do you see your business in five years? Ten? Creating a long term plan for your business gives you direction and allows you to continue moving forward. Competition increases, technology evolves, and customers’ needs change. Always stay on top of current business and industry trends so that you aren’t left behind.
Network and explore new social groups. Networking should be a constant in your business. Look to expand your network not only at formal events like industry conventions, but also within your community among people you meet and people you already know. Consider stepping out of your comfort zone and exploring new social groups. Join a book club or volunteer at the local hospital. You’ll find that you are not only meeting new people, but enjoying yourself at the same time.
Establish and maintain a great reputation. Strive for excellence in all areas to establish a stellar reputation. Once you have done so, make it clear to your staff that maintaining your reputation is a top priority. Unfortunately, all it takes is one incident to cast doubt on your abilities and tarnish your good name. Practice integrity and consideration for others in all you do. Your reputation will speak for itself and open doors to new and exciting opportunities, such as professional partnerships and word-of-mouth referrals.

Adopting a positive attitude and being on the lookout for opportunity will increase your chances of professional success. Seek help when you need it and help others as well.

How do you keep your mind open to opportunities? Please share your thoughts below!

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Establishing Your Online Presence

Establishing Your Online Presence

The internet can provide tremendous exposure for your business, when used correctly. For this reason, establishing an online presence is not a task to be taken lightly. It can be overwhelming to get started, however, especially with all the different online options to choose from. Here are some tips to help you narrow down your goals and present yourself on the internet in the best possible light.

Quickly and clearly let people know how you can help them with your product or service. Your main objective should be solving a problem for your potential customers. State clearly how you can do that right away on both your website and your social networks. For example, on your company website, the home page is the first online impression (and sometimes first overall impression) people will get of you and your business. Use images and very brief text to communicate how you solve that problem, and provide one or two clear calls to action, where people can learn more and sign up for your list. Avoid too much text on your home page, which can cause people to leave your site right away. If presented effectively and visually, that initial impression will keep people on your website and encourage them to explore further.
Provide honest facts. Facts about the types of customers you’ve served, other businesses you’ve worked cooperatively with, awards you’ve won, or community service you’re involved in are all helpful in educating a prospect about the type of business you operate. If you’re a new business with little or no history, state realistic goals. How do you plan on contributing to your community and to your customer base?
Never pretend to be something else. Trying to present yourself as something you are not will only hurt you in the long run because any prospective employees or clients will be set up for disappointment. Be honest and truthful about who you are and what you provide.
Use real photos, not stock. Stock photos are impersonal and lack creativity. Additionally, visitors to your website or social media presence will be put off because they can’t get a realistic look into your business. Use photos of your office or retail space, employees and customers (with their written permission), and products. People want a true impression of what to expect when patronizing your business.
Stay current and update your site. Always keep abreast of current industry trends and product research as they pertain to your particular business. Incorporate this knowledge into your online presence. As for your company website, frequently check for broken hyperlinks, outdated contact information, discontinued products, etc. When doing so, consider asking someone else to explore the site. A fresh set of eyes can help point out something you may have missed.
Make your site customer-focused. Your website should be user-friendly and focused on how the customer can make the best use of it. Your site should be easily navigable, convenient to use, and aesthetically pleasing to the eye. Consider asking current customers to visit your website and tell you what they think of it.
Choose the social networks your customers use. Not sure which ones they use? Ask them! Most likely they are using Facebook, but are they on Pinterest or Instagram? By choosing the social networks where your customers and friends like them are spending time, you can more effectively communicate your message without wasting time on social networks where you’re less likely to get results. Click these links for some tips for setting up a social media presence for your business:

Also be sure to explore the online presences of your competitors to gather ideas and find out which techniques are effective, and which are not. Make sure the message and goals of your business are portrayed accurately online, and adjust when needed.

What tips do you have for establishing an online presence? Please share them below!

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DSEF & BBB: 6 Tips For Safe Mobile Banking

By Jerri Stroud

Banking through your mobile phone is catching on fast, with a third of U.S. cell phone users expected to try mobile banking over the next year.

But how safe is it? What happens if you lose your cell phone or if someone steals it? Can they empty your bank account simply by tapping their smart phone against yours?

The BBB advises consumers to be smart about mobile banking, and these six tips can help:

Install antivirus applications on your mobile device to protect yourself from viruses or malware when you download other applications or content.
Keep your passwords, personal information and bank account numbers private. Don’t share them with anyone unless you initiate the contact and you know you are dealing with your bank or its mobile application.
Don’t save passwords, personal identification number (PIN), answers to secret questions or account numbers on your device. Make sure you use strong passwords, which include numbers or symbols in addition to letters.
Set your phone or other mobile devices to require a password when they are powered up. Never set the device to automatically log in to your bank account.
Don’t respond to text messages asking for your banking information. Assume that any unsolicited text message is fraud. Your bank will not contact you by sending a text message.
Notify your mobile service provider and your bank if your phone is lost or stolen.

For more consumer tips or to check out a company’s BBB Business Review, go to www.bbb.org.

DSEF and the Council of Better Business Bureaus (CBBB) foster honest and responsive relationships between businesses and consumers—instilling consumer confidence and advancing a trustworthy marketplace for all.

About the Better Business Bureaus
As the leader in advancing marketplace trust, Better Business Bureau is an unbiased non-profit organization that sets and upholds high standards for fair and honest business behavior. Every year, more than 87 million consumers rely on BBB Business Reviews® and BBB Wise Giving Reports® to help them find trustworthy businesses and charities across North America. Visit www.bbb.org/us for more information.

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How To Take Risks

How To Take Risks

While playing it safe can occasionally bring some peace of mind, sometimes it’s necessary to take a risk. Don’t let your fear of failure prevent you from venturing out into uncharted territory; as long as you adequately prepare, your risks can pay off. When deciding whether or not to take a risk, this list may help you evaluate whether or not you’re prepared.

Trust yourself. You’ve already taken one of the biggest risks of all, which is starting your own business. Now that you’re up and running, trust that you have the knowledge and skills to pursue your ultimate vision. If you find that you lack the self-confidence, identify your weaknesses and work on improving them through practice, research, and professional development. Others will find it hard to trust you if you don’t first trust yourself.
Think creatively. Creative thinking comes more easily for some than it does for others. No matter where you fall on the creative spectrum, you can always push yourself to think outside the box. Sometimes all you need is a tiny nugget of an idea to inspire a completely original thought. Observe how others operate, take stock of what could be improved about your business, and being to formulate ideas from what you already know. Creative thinking takes practice, so work on it often.
Know your field and product/service. A risky decision can quickly become an unwise one if you aren’t completely in the know about your industry as a whole or about the products/services you are offering. This is where the importance of professional development really comes into play. Attend industry conventions and workshops, conduct research, take a class at the local college, or consider finding a mentor. The more knowledge you have about your business, the more prepared you’ll be to assess your level of risk and decide whether or not to move forward.
Implement a support system and seek expert advice. It’s always wise to bounce your ideas off other people. A fresh perspective may be all you need to consider a possibility you hadn’t previously thought of before. It’s also important to have people that believe in you, and are rooting for your success no matter what. So surround yourself with loyal and successful people in whom you can trust to give you smart advice and encouragement.
Show courage. At the end of the day, it may just come down to whether or not you have the nerve to take a risk. Once you have done all the necessary preparation, tap into your inner hero. Take the calculated risk, knowing that you have done all you can to prepare, and with your eyes wide open. Showing courage in how you conduct business is a good leadership skill as well.
Never give up. Took a risk that didn’t quite work out the way you had planned? Don’t just scrap it and move on. Analyze why it didn’t work out, how you could do it differently, and what is involved in starting over. Who is to say you can’t give it another shot? Persistence is an excellent quality to adopt as an entrepreneur.
Don’t listen to negatives. Negative talk can undermine your self-confidence and ability to think clearly. If those negative comments are coming from others, separate yourself from such people. If this isn’t an option, make a conscious decision not to discuss your ideas with them. Sometimes negative talk comes from inside our own heads. Counteract negative self-talk by reading motivational books or making daily affirmations to build up your self-confidence. A healthy dose of self-esteem will improve your chances of success.

When contemplating taking a risk in your business, do your homework! Use your existing strengths and understand the potential benefits and challenges that come from taking the risk. Prepare yourself for worst-case scenarios and seek help when necessary. You may find that risk taking is the best thing you can do for your business.

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DSEF & BBB: 10 Tips to Help You be a Savvier Shopper in 2013

By Kelsey Owen

A new year is a great time to resolve to be a smarter, safer shopper. BBB has 10 resolutions that can help you fight scammers, prevent identity theft and save money in 2013.

Always check a business out with BBB before you buy. Nearly 400,000 businesses meet BBB standards and are qualified to use an Accredited Business seal on their websites and business locations. Visit www.bbb.org to find BBB Business Reviews for more than 4 million businesses across North America.
Be skeptical of “job offers” that promise easy money. With high unemployment and long job searches common, scammers are targeting people desperate to find jobs. Beware of any job offer, work-at-home scheme or business opportunity that promises big money for little work and no experience.
Always read the fine print—especially with “free” trial offers.Thousands of consumers complained to BBB this year after signing up for a “free” trial offer online that resulted in repeated charges to their credit or debit cards, sometimes amounting to hundreds of dollars every month. Read the terms and conditions of any “free” trial offer before handing over credit or debit card numbers.
Keep your computer safe. If you haven’t already done so, install anti-virus software on your computer and check regularly for software and operating system updates and patches. Don’t open attachments or click on links in emails unless you can confirm the email came from someone you trust.
Never wire money to someone you don’t know. Many scams require that the victim wire money back to the scammers. Scammers know that tracking money sent via MoneyGram or Western Union is extremely difficult. Once you’ve wired the money, it’s almost impossible to get it back. Stay up-to-date on the latest scams via BBB’s Scam Stopper.
Fight identity theft. Shred paper documents that include sensitive financial data and dispose of computers, cell phones and digital data safely. BBB offers tips and checklists on what to shred, and hosts annual Secure Your ID Day events nationwide to help you stay safe.
Ask BBB for help. File a complaint with your BBB if you have a disagreement with a business or have been ripped off by a scammer.
Create a budget and stick to it. Setting a budget can help you stay afloat in 2013. BBB has advice on how to create a budget to help you get out of debt and stay out of debt at www.bbb.org.
Fight fake check fraud. Thanks to advances in printing technology, scammers have the ability to create professional-looking phony checks. Educate yourself on the common types of check fraud and be extremely wary of checks that come with claims that you’ve won the lottery, are eligible for a government grant or have landed a job as a secret shopper. These are almost always scams.
Get everything in writing. Don’t just take a company’s word for it. Get every verbal agreement in writing to limit miscommunication and misunderstandings between what you expect and what the business delivers.

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Why You Procrastinate

Procrastination is a challenge we all have from time to time. Perhaps there is a fear of failure, being overwhelmed by a complex project, or too many distractions in our daily lives. The good news is that there are several effective ways to combat this problem. If procrastination gets the better of you, ask yourself the following questions.

Are you settling for less? Procrastination may be caused by a lack of passion. If you are settling for less, then whatever it is that needs to be done feels unimportant, and the result is procrastination. So, make sure you understand why you want to achieve your goal and make it meaningful. Realize that action is required to reach what you want, and it is necessary to put forth your greatest effort each time to achieve success.
Do you have a clear goal or plan of action? Lack of direction is a common reason why people procrastinate, especially when tackling a long-term project. Set an objective that includes your desired outcome, and then break it down into smaller, manageable parts. If you need to redesign your company’s website, for instance, decide why it should be done and what will come of it. Your objective might be: Redesign the company website to improve customer navigation, increase internet visibility on search engines, and reach a broader customer base. Now that you have laid out the reasons why you are tackling such a project, you can more easily break it down and focus on just one step at a time.
Do you have a support system, such as a mentor, role model, or advisory group? When you are self-employed, it may seem like the weight of the world is on your shoulders since everything about the business depends on you. Don’t carry this burden alone. Instead, seek out others to guide and support you along the way. Is there a former employer you trust to give you sound advice? Are other local entrepreneurs interested in creating an informal support group for small business owners? You will be much more motivated to act when you surround yourself with like-minded people who truly want to help and support each other.
Have you set your priorities? The list of goals we want to achieve or tasks we want to accomplish can become so long that we don’t know where to begin. Start by prioritizing your goals or tasks in a way that works for you and your business. Some people find that a daily to-do list is the best way to stay focused. Each day contains a list of tasks that either must be completed or canwait until the next day. Implementing such a system will prevent important tasks from being overlooked.

Don’t beat yourself up for procrastinating; it is a common problem, especially in today’s world filled with distractions and personal obligations. Do make the choice, however, to be proactive. Procrastination can prevent you from achieving your goals, so take charge of your business and be passionate in the actions you take.

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Balance Without Sacrificing Business (How to Make Your Business More Efficient)

Balance Without Sacrificing Business (How to Make Your Business More Efficient)

In the times when your business gets busy, it’s natural to long for more work/life balance. Too often, however, balance comes at the expense of cutting back on income producing activities. Yet it doesn’t have to be that way!

Instead of simply working less, look at your overall business strategically, and find ways to make the work that you do more efficient so you don’t wind up earning less, simply for the sake of balance. Here are some tips:

Review your manual processes. For example, do you have to manually enter customer information each time a customer places an order? Is there paperwork that you are filling out over and over again? Are there business information packets that you always have to stop and make? Consider ways that you might streamline these processes by keeping information in an electronic database (for easy copy/paste or import), making packets in larger batches, or storing filled out documents electronically so they can be printed when needed. Take some time to write down all the manual processes that you regularly engage in, and then see if there are ways you can make those manual processes more efficient.
Use technology. There are many technology tools that can help you work more efficiently. Use a simple autoresponder like Constant Contact to automatically send emails to all of your customers without you having to type in each address. Store documents in the cloud (using a service like Dropbox) and share folders so people can access the information they need themselves, without you having to stop and send those documents. Use Google Calendar and sync the calendars on your phone, computer, and iPad so appointment information is always handy no matter where you are and you don’t have to take time to reschedule appointments because you forgot about something on your work calendar. If you are not familiar with technology tools you can use for your business, turn to friends or colleagues who are comfortable with technology and ask them which tools they use.
Learn keyboard shortcuts. If you’re still clicking menu buttons when you want to copy and paste something, it’s time to learn some keyboard shortcuts. According to Brainscape, you can save an average of 8 days per year simply by using keyboard shortcuts instead of mouse clicks. Just Google “keyboard shortcuts” to find shortcuts for your computer.
Re-evaluate your office layout. Some business owners waste a lot of time simply because their office space isn’t organized well. If you have to walk halfway across the building each time you print something or want to throw something out, you may be well served by rethinking your office layout. Spend a week writing down each thing that makes you have to stop, such as getting a print-out, finding documents that aren’t handy, etc. Then, think about how you could rearrange your space to make the most-used items more convenient.
Get organized. Brother International Corporation conducted a survey that found that 76 hours per worker per year are spent looking for things. They determined that over $177 billion is wasted annually looking for misplaced items in the office and on the computer. If the thought of getting organized overwhelms you, start small. Set up a filing cabinet and start by sorting the papers on your desk (and getting them put away.) Think about the files you use the most that are currently a big mess on your computer desktop or My Documents folder, and set up folders on your computer for them. Train yourself to put things where they belong, rather than leaving them out, and reward yourself when you follow through regularly.
Plan ahead. Often a lot of time is wasted when people are together and trying to figure out what to do. So if you are in charge of leading anything from a business meeting to a class party, set up a schedule or agenda ahead of time, and pre-distribute it. That way everyone comes to the meeting knowing what will happen, in what order, and what they need to bring. The result is often shorter, more productive meetings that bring results.

Balance is definitely important, but you don’t have to sacrifice income to achieve it. Instead, look for ways that you can improve your operational efficiency. Your business will be much better off in the long run.

How do you achieve work/life balance in your business? Would love to read your thoughts in the comments below!

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How to Plan for January Business Now

How to Plan for January Business Now

December is often an exceptionally busy time for retailers and small business owners. The holiday demand for products can keep you just going, going, going until the holidays finally arrive and you’re left exhausted. Unfortunately, right after the holidays many business owners experience a slump in sales…unless they’ve planned ahead. Here are some tips to keep your business going strong right into January:

Use the holiday business to your advantage. Don’t just coast through the busy holiday selling season without planning ahead. Put a specific emphasis on the advantages your customers will experience by coming back to you in January. Talk it up! And be sure to make a list of all the things you can be doing with every customer to encourage them to shop with you in January, so you remember to tell your customers about them.
Make a list. While your customers are shopping with you during the holidays, be sure to gather their contact information, and get permission to contact them later. That way, you have a marketing mailing list you can take advantage of after the holidays are over.
Offer coupons and other incentives that can be used in January. Every customer that purchases from you, and hostesses that host for you, should receive a special coupon that offers additional discounts, gifts, or other offers for coming back in January. Make it a “just for you” offer that allows them to pamper themselves after taking care of everyone else during the holidays. But get your customers thinking beyond the holidays. People still need things in January. Make sure they think of your business when they need them.
Hold a post-holiday sale. Many retailers offer special post-holiday discounts on merchandise, and customers expect these. Think about a sale that your business can offer after the holidays, and give each customer a flyer or email reminding them about that sale.
Offer a January promotion related to weight loss, New Year’s Resolutions or self-improvement. One of the keys to successful marketing is talking about the things people are interested in. In January, there is always a huge emphasis on New Year’s resolutions and weight loss. think about ways your product line might fit into this. For example, if you sell candles, you might have a promotion that focuses on the resolution to make more time for your spouse (candlelight dinners, anyone?) If you sell skincare, craft a promotion that focuses on “New Year, New You” and teaches techniques for improving your skin or updating your look. If you sell cooking products, focus a promotion on healthy cooking techniques. No matter what you sell, there’s a way to tie it into what everyone is thinking about in the New Year. Create a promotion that takes advantage of this to build your business, and make sure your customers know about it now so they’re ready.

To keep your business income consistent, you need to focus on the activities that will keep customers coming back in January. By applying these tips, you’ll attract customers who are ready to shop for themselves.

What are you doing to build your January business now? Would love to read your thoughts in the comments below.

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Effective Ways to Build on Mistakes

Effective Ways to Build on Mistakes

Although we all try to avoid making mistakes whenever possible, it is important to accept that they are bound to happen eventually. In the best interests of your business, embrace your mistakes as learning experiences and build on what you’ve learned to move forward. The following is a list of ways that you can build on your mistakes to minimize damage and prevent them from happening again.

Accept full responsibility for your mistakes. It may be tempting to play the blame game and make someone else the scapegoat. Aside from creating tension in the workplace, it also keeps you from recognizing the real problem. Every aspect of your business falls back on you, so demonstrate strong leadership by holding yourself accountable for your mistakes. You will be setting a good example for your employees, and everyone involved in your business will respect you more for taking control.
Work as a team to fix the problem. Act quickly to gather the appropriate people who can help rectify the problem caused by a mistake. For example, if a marketing flier with incorrect information has been distributed to customers, choose the people who are best equipped to handle the problem right away. Delegate someone to create a new flier with accurate information, someone else to contact clients about the error, and yet another person to make arrangements with the printer to deliver the new order as quickly as possible. Always demonstrate a professional demeanor even in the most stressful of situations, and show your team that working together is the best way to move forward.
Implement a process to deal with mistakes and ways to learn from them. How you handle mistakes will of course vary depending on the situation. However, you should absolutely have some kind of support system in place, especially if you find yourself in unchartered territory. Support groups, mentors, or even informal advisors can provide you with guidance you may need to not only deal with the mistake at hand, but also to learn from it. Think of your support system as a disaster preparedness kit. You hope that you will never need it, but if you do, it will be a lifesaver.
Share your mistake with others. It is human nature to want to cover up our mistakes so others don’t see our weaknesses. This is counterproductive, as it enables you to avoid getting to the root of the problem and gaining new wisdom from it. First, own up to it using first-person statements like, “I neglected to approve the final draft that contained inaccurate information.” Second, talk about it with people you trust, even those who are not involved in business at all. Venting to a confidante will make you feel better and help you identify where you may have gone wrong. Third, listen to the advice of others. You will benefit from getting advice from a variety of perspectives. Talking it out with others will maximize your learning.

When dealing with mistakes, keep your cool, take responsibility, act quickly, and reflect on the problem by talking it out with others. You won’t be able to avoid every possible misstep, but you will certainly take away a newfound wisdom that allows you to move your business forward. How do you build on your mistakes? Please share your ideas below!

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7 Skills to Greatness

7 Skills to Greatness

We all have a vision of our ideal selves, a version that is hard-working, successful, inspirational, and fulfilled. You should always strive to achieve that level of greatness in both your professional and personal life, but it is also important to recognize and embrace your flaws. Only then will you truly become a realistic version of your ideal self. Here are some skills you can focus on to achieve greatness and make yourself proud.

Be punctual. For some people, this is an easy skill to master. However, if you’re one of those people who is perpetually ten minutes late, this is an important one for you to work on. Punctuality conveys a multi-faceted message to others; being on time shows that you respect other people’s time, that you take your commitments seriously, and that you are prepared and responsible enough to get where you need to be on schedule. Lateness, on the other hand, conveys exactly the opposite. Even though you may not consciously mean to be disrespectful of others in any way, tardiness demonstrates a negative message. Find ways to make punctuality a top priority.
Be consistent. If you are consistent, it translates to others that you are dependable and can safely be relied upon to keep your word. This goes for everything from your adherence to company policies to your overall demeanor when interacting with team members and clients alike. People with whom you do business are more likely to trust you when you are predictable in the most positive way.
Be responsive. Whether you are listening to a customer’s complaint or a colleague’s concern, don’t throw on your poker face and make the other person wonder what you are thinking. Respond immediately, sincerely, and respectfully to the matter at hand. Demonstrate your desire to help others by addressing questions and comments promptly.
Be respectful no matter what. There is bound to be that rare occasion when someone acts in an unprofessional manner, perhaps by using inappropriate language or targeting you as the cause for dissatisfaction. Don’t worry about whether or not you are right; always act respectful even if you aren’t being shown the same courtesy. Later on, when cooler heads prevail, you will never have to worry about how you acted in the heat of the moment. Levelheadedness and decorum are never criticized.
Help others. There are several ways to help others while still running your business, such as performing community service, donating to local organizations, or becoming a mentor to a future business leader. Helping others is a great way to use your own success to give back to your community and its members. If you need assistance getting started, contact your local chamber of commerce, parent-teacher organization, or community college.
Be right as much as possible, but be okay when you’re wrong. With enough preparation, research, and knowledge of your industry, you will often be right. Equally as important, however, is accepting when you are wrong. Instead of trying to cover up your error or blame it on someone else, admit your mistake and act quickly to rectify the situation. No one expects you to be perfect, but you are expected to be honest and caring about your desire to satisfy your colleagues and customers.
Forgive yourself and others for mistakes. Just as you can’t expect to be perfect, don’t expect it in others. You should certainly expect professionalism and hard work, but forgive yourself and others when things don’t go as planned. Solve any problems that arise, identify how to prevent the same thing from happening again, and move forward.

If you are lucky enough to love what you do for a living, then make the commitment to master these skills. Not only will your business be more likely to thrive, but you will command the respect of those around you.

What qualities do you feel are evidence of greatness? Please share your ideas below!